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Checklist for protecting employees abroad
Are you about to send one of your employees on assignment to Mexico? Do you intend to post several employees in India? Are you planning on sending staff to Mali to strengthen your subsidiary teams? Effectively protecting your workers abroad will be essential, regardless of the duration of their assignment. Not only do you need to ensure their health but also their safety. This means making sure you don’t forget anything can be tricky. Take a look at our checklist for protecting employees abroad!
1. Identifying risks abroad
You won’t be able to take steps to protect your employees without having clearly identified international risks. Therefore, it is necessary to:
- find out what are the health risks your employees are likely to be exposed to (infectious diseases, epidemics, inadequate local medical facilities ...),
- identify security risks faced by employees (hostage-taking, terrorism, attacks ...),
- learn about what factors increase risk (positions occupied by employees, careless behavior ...).
2. Implementing safety policies
Risk identification will allow you to set up safety policies. You might want to work on:
- safety while travelling abroad,
- providing a safe workplace,
- providing safe housing for your employees,
- setting up crisis procedures.
3. Provide staff with comprehensive coverage
During their time abroad, your employees must have adequate coverage. You will need to complete several tasks:
- determine the status of your employees abroad (expatriation or secondment),
- if necessary, carry out secondment administrative procedures,
- take out top up insurance or a comprehensive solution for employees on assignment.
4. Take out a specific insurance solution for high risk assignments
If your employees are required to travel to high-risk countries, purchasing kidnap & ransom insurance will allow you to meet your duty of care obligations, even in the most difficult situations. This type of solution is designed both to prevent international risks and handle a crisis.
5. Inform employees before departure
As an employer, providing staff with adequate information before they go abroad is compulsory. You can decide to:
- provide your employees with expat handbooks,
- organize expat training sessions or information days,
- offer language training,
- plan cross-cultural training sessions.
6. Plan for employee health check-ups
Scheduling a health check-up for your employees before departure is essential to:
- make sure your employees are fit to hold a position abroad and prevent potential health problems,
- provide compulsory and recommended vaccinations,
- get the medical certificates requested for the issuance of certain visas and work permits.